Student information system
Records.
The spine everything else hangs on — held so carefully that a promotion, a branch transfer or a repeated year never makes this year's data and last year's report disagree.
- Profiles
- Custom fields
- Siblings
- History
- Per session
One student. Every year, kept correct.
- Class
- Class VII
- Section
- Section B
- Branch
- Paonta Sahib
Last year's report card still reads VII-B. It always will.
- Class
- Class VIII
- Section
- Section A
- Branch
- Majra
Promoted, then transferred mid-trust. The 2024–25 fees are booked against Majra — correctly.
- Class
- Class IX
- Section
- Section A
- Branch
- Majra
What you see today. The dashboard, the fee ledger and Sol all read this record.
Rendered in the ScholaRise app palette · figures illustrative — the structure and computed fields are real.
Every other module trusts this one to be right.
What a trustee actually fears
The student record is the foundation the whole school stands on — fees read from it, exams attach to it, the parent app draws from it. And it is exactly where multi-year, multi-campus schools quietly go wrong: a promotion, a branch transfer or a repeated year, and suddenly last year's report card and this year's fee ledger disagree about which class she is in. It is rarely a bug anyone files — just a slow drift from one "current class" box that gets overwritten every promotion, which the rest of the system keeps reading as if it were true of the past too. So we stopped doing that. Every year a student is enrolled gets its own record, and class, section and branch are read from that — never from one box the past has to share with the present.
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Rich student profiles
Full demographics, documents and a photo for each academic session — so a record opened years later shows the child as they were that year, not as they are now.
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Custom fields
Track the fields you actually care about — house, bus stop, board roll number, anything — and each value is kept per year, so a field always holds the right answer for the right session.
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Family & siblings
Parents are linked once and siblings are related to each other — the same relationships that drive sibling fee concessions and one well-aimed message to a household.
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Admission-number history
Admission numbers are kept as a history, not overwritten — so a number reused, corrected or carried across a transfer still resolves to the right child.
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Status tracking
Active, transferred, graduated, left — a student's standing is an explicit status, not an inference from whether anyone has touched the row lately.
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Remarks & staff wards
Staff can record dated remarks against a student, and children of employees are flagged as staff wards automatically — surfaced wherever the relationship matters.
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01 / 04
Fees that bill the right class. Fee terms, concessions and instalments read the student's class, section and branch from the year being billed — so a promotion never silently re-prices last year, and a sibling discount follows the real family link.
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02 / 04
Exams that stay attributed. Score entry and report cards are tied to the specific year, not to one ever-changing class field. Re-open a past session and the marks sit under the class the student was actually in.
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03 / 04
Multi-campus without collisions. Each year's record carries its own branch, so a child who moves between campuses inside a trust stays one continuous student — counted at the right branch each year, never duplicated, never lost.
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04 / 04
Sol, reading the truth. Ask the AI agent about a student across years and it reads the very same records the screens do — no separate, staler copy of the truth for the assistant to misread.
The design decision
A number that used to be right, and isn't anymore — that is the failure we designed the record to make impossible.
See ScholaRise
in your school.
A real walkthrough with someone who actually runs a school — we'll map what fits your campus today and what's worth phasing in over the next year.
The walkthrough
- Length
- 30 minutes, no slides
- Run by
- Someone who runs a school
- Available
- Across India · web, iOS & Android
- Module
- Student records
- Platforms
- Web · iOS · Android
- Enrollment
- Per academic record
- Scope
- Tenant · branch · session